CAPER 10 ALUMNI ASSOCIATION
By-Laws
CAPER 10 ALUMNI ASSOCIATION, INC.
BYLAWS
ARTICLE I
NAME AND LOCATION OF THE ASSOCIATIONSECTION 1: The legal name of the corporation is Caper 10 Alumni Association, Inc., a New Jersey Non-Profit Corporation.
SECTION 2: The principal office of the corporation, at which the general business of the corporation will be transacted and where the records will be kept, will be at such place in the State of New Jersey as may be fixed from time to time by the Screening Committee. Unless otherwise fixed, the address will be at the home of:
Loretta F. Saggiomo,
239 Fourth Ave, Front , West Cape May, New Jersey 08204.
Amended 08-11-2014
ARTICLE II
PURPOSE AND CRITERIA FOR SELECTION OF STUDENTS
SECTION 1: The sole purpose for which this corporation is formed is to create $3000 scholarships for graduating seniors of Lower Cape May Regional High School, 687 Route 9, Cape May, New Jersey 08204, who meet criteria listed in Section 2. Amended 08-03-2009
SECTION 2: The criteria for selection of students for $3000 scholarships is:
A. The student must have attended Lower Cape May Regional High School for four years.
B. The student must have at least two years’ involvement in extracurricular activities.
C. The student shall not be in the top ten academic rankings of the high school.
D. The student must complete and file the Caper 10 Alumni Association application. The application can be obtained from the high school guidance counselor and should include a short resume and a completed financial section.
E. The selected student is responsible to supply the Caper 10 Screening Committee with a copy of a billing invoice showing at least $3000 due. A paid receipt will not be accepted unless Caper 10 is listed on the invoice as a $3000 contributor. The invoice must contain the name and address of the student’s college, an account number, and any other information Caper 10 may need to expedite the award. Funds will be paid directly to the student’s college. Amended 08-03-2009
F. Selection of students shall be without regard as to race, creed, sex, religion, or political affiliation.
G. Student applicants whose parents or guardians have been members of Caper 10 for at least two years will receive three extra points when scores are compiled. Screening Committee members will not be told in advance who is a member’s child or ward, so as not to influence their vote. Members will vote based on information provided in the application, not on personal likes or dislikes. The Screening Committee chairman will be informed of membership status at the end of the voting and the three points will be added to the final score. Added: 05-26-2005
ARTICLE III
THE SEAL
The seal shall be circular in shape and shall bear within an encircling outer margin the words, “Caper 10 Alumni Association, Inc.” The center shall contain a “Tiger Head.”
ARTICLE IV
SCREENING COMMITTEE MEMBERS: ELECTION OF; DUTIES; TERMS
SECTION 1: The Association shall be managed by the Screening Committee composed of no less than six (6) members, plus the Secretary and the Treasurer(s).
SECTION 2: Screening Committee Members and the Secretary and Treasurer(s) shall serve an indefinite term after being nominated and voted upon by popular vote of members at the annual meeting.
SECTION 3: A Screening Committee Chairperson shall be nominated and elected by the Screening Committee.
SECTION 4: The Screening Committee may hold its meeting at such place within the State of New Jersey as the Screening Committee shall designate. Unless otherwise fixed, the Screening Committee will meet at 306 Roseann Avenue, North Cape May, New Jersey 08204. Amended 08-11-2014
SECTION 5: The annual meeting of the Screening Committee for the nomination and election of members and for the transaction of such other business as may properly come before the meeting shall be held on the second Monday of May each year. Amended: 01-17-2004 and 08-11-2014
SECTION 6: Regular meetings of the Screening Committee shall be held at such time, date and place as shall be adopted by resolution of the Screening Committee at a duly called meeting of the Screening Committee.
SECTION 7: Special meetings of the Screening Committee may be called at the direction of the Chairperson or in his/her absence the Secretary or Treasurer(s), on at least 48 hours’ notice. Any such meeting shall be held at such time, date and place as shall be specified in the notice of the meeting. Notice of special meetings of the Screening Committee shall specify the business to be transacted at the meeting, and unless all members are present and consent to or acquiesce in the consideration and action upon other business, the only business that may be transacted at such meeting is the business specified in such notice.
SECTION 8: Notices under Section 7 of this Article may be transmitted in person, in writing or by telephone, fax, e-mail, cable or radio, and shall be effective whether or not actually received, provided they are duly transmitted by a means which, under normal conditions, would reach the Screening Committee or the residence of the Screening Committee member at least 48 hours in advance of the meeting.
SECTION 9: Notice of any meeting may be waived in writing before or after a meeting. The attendance of any Screening Committee member at a meeting without protesting prior to the conclusion of the meeting the lack of notice of such meeting shall constitute a waiver of notice.
SECTION 10: A majority of Screening Committee members shall constitute a quorum at any meeting, but must include a majority of the total number of the officers. Action may be taken and motions and resolutions may be adopted by a majority vote of those present at any duly convened regular or special meeting. A motion to adjourn the meeting may be adopted by the affirmative vote of a majority of Screening Committee members present whether or not a quorum is present. Amended 08-11-2014
SECTION 11: The officer or member presiding at the meeting may determine the order of business, but such business shall include (a) roll call, (b) the reading of the minutes of the preceding meeting, (c) the making of any corrections therein, and the approval of the minutes so read as corrected, (d) the presentation of communications to the association, (e) the receiving of reports, if any from officers, committees, or others.
SECTION 12: Any and all Screening Committee members may participate in a meeting of the Committee by means of conference, telephone, or any means of communication by which all persons participating in the meeting are able to hear each other. The Secretary or the person designated to act as Secretary of the meeting shall state in the minutes of the meeting, the means of communication employed and the names of participating Screening Committee members and have each state that he or she was able to hear all others participating in the meeting.
SECTION 13: Any Screening Committee member may resign by written notice to the Secretary, such resignation to be effective upon receipt unless specified for some other time. Any Screening Committee member may be removed with or without cause by a majority of the Screening Committee members then in office.
SECTION 14: Vacancies will be filled by appointment by the Screening Committee, until an annual meeting takes place and the appointee or any other nominee is voted upon by popular vote of members in good standing present.
ARTICLE V
OFFICERS AND AGENTS
SECTION 1: The officers of the corporation shall include the Screening Committee Chairperson, the Screening Committee Vice- Chairperson, a Secretary, a Treasurer, an Assistant Treasurer, and at least five (5) Screening Committee members.
SECTION 2: The Screening Committee may appoint such agents and representatives of the corporation with such powers to perform such acts and duties on behalf of the corporation as the Screening Committee may deem fit, so far as may be consistent with these bylaws to the extent authorized or permitted by law.
SECTION 3: The term of office of every officer shall be from the date upon which he/she shall be elected until such time that he/she resigns or is replaced at an annual meeting, by a majority vote of the members in good standing.
SECTION 4: Any officer may resign at any time by giving written notice of his/her resignation to the corporation. All officers and agents elected by the Screening Committee may be removed with or without cause by a vote of the majority of the Screening Committee.
SECTION 5: The Chairperson of the Screening Committee shall be the chief executive officer of the corporation. He or she shall preside at all meetings of the Screening Committee and shall perform all such other duties and exercise all such other powers as are usually incident and pertain to the chief executive officer of a corporation, as well as other duties and powers as the Screening Committee may, from time to time, prescribe. He or she shall have general control and management of the business and affairs of the corporation and general superintendence and direction of all other officers, agents and employees of the corporation.
SECTION 6: The Treasurer shall be the chief executive officer during any period when the elected members do not include a Chairperson or when the elected Chairperson assigns such duties to him/her, or when the Chairperson is incapacitated, resigns, or dies.
SECTION 7: The Secretary of the corporation shall give notice of meetings to the Screening Committee and officers. He/she shall act as secretary of all such meetings and shall record all votes and keep minutes of all proceedings taken at such meetings in a book to be kept for that purpose. He/she shall have charge of the corporate seal and have authority to attest any and all instruments to which the same may be lawfully affixed. He/she shall be the custodian of all contracts, deeds, documents and all other corporate records except accounting records. The Secretary may assign his/her customary duties to another Screening Committee member.
SECTION 8: The Treasurer of the corporation shall be the chief accounting and financial officer. He/she shall have charge and be responsible for all funds and securities of the corporation and shall have active control and be responsible for all matters pertaining to the accounts and finances of the corporation and shall keep full and accurate records of receipts and disbursements belonging to the corporation and shall deposit all monies and valuable effects in the name and to the credit of the corporation in such depositories as are designated by Article VII, Section 3 of these bylaws. The Treasurer shall disburse the funds for the corporation as may be ordered by the Screening Committee, taking proper vouchers for such disbursements and shall render to the Screening Committee the financial condition of the corporation. In the absence of the Treasurer, these duties should be performed by an Assistant Treasurer to be appointed by the Chairperson of the Screening Committee.
SECTION 9: The Secretary shall record and maintain all records of the Caper 10 Alumni Association, Inc., document decisions made by the Screening Committee, and notify appropriate members of scheduled meetings.
SECTION 10: The Treasurer shall make the appropriate payment in good time to selected students’ colleges as per Article II, Section 2.
SECTION 11: The position of Secretary/Treasurer shall be a dual position until such time that the membership sees fit to elect a separate Secretary and Treasurer.
ARTICLE VI
MEMBERSHIP
SECTION 1: Membership is restricted to those that have attended Cape May High School or Lower Cape May Regional High School.
SECTION 2: Association membership shall be open to spouses of members with annual dues of $50. These funds may be used as needed. Added: 10-27-2008
SECTION 3: Each eligible member in good standing is entitled to cast one vote in any Caper 10 Alumni Association election or activity that requires general membership approval.
SECTION 4: Membership in Caper 10 shall not be denied to anyone based upon race, creed, sex, religion or political affiliation, provided that the requirements of Article VI, Section 1 and Section 2 of these bylaws are met.
ARTICLE VII
DUES
SECTION 1: Dues are $100 per year, payable during the first quarter (January 1-March 31) of each year. Amended 08-11-2014
SECTION 2: Dues received before Lower Cape May Regional High School Commencement will be used for that current year’s scholarships. Dues received after commencement will be used for the following year’s scholarships.
SECTION 3: Dues and other monies shall be promptly deposited in an interest bearing checking account at Cape Savings Bank, in the name of Caper 10 Alumni Association, Inc.
ARTICLE VIII
INVESTMENTS, FISCAL RESPONSIBILITIES, AND SIGNING OF DOCUMENTS
SECTION 1: The corporation shall have the right to retain all or any part of the securities or property acquired by it in whatever manner, and to invest and reinvest any funds held by it according to the judgment of the Screening Committee, without being restricted to the class of investments which a Screening Committee member is or may be hereafter be permitted by law to make or any similar restriction, provided however, that no action shall be taken by or on behalf of the corporation if such action is a prohibited transaction or would result in a denial of the tax exemption under 503 of the Internal Revenue Code and its regulations as they may now exist, or as they may hereafter be amended, or any other provision of the Internal Revenue Code and its regulations which pertain to the corporation.
SECTION 2: The fiscal year of the corporation shall commence on January 1 of each year and end on December 31.
SECTION 3: Every officer, agent or employee of the corporation who may receive, handle, or disburse monies for its accounts, or who may have property of the corporation, shall apply for and receive a bond to give security for the faithful performance of their duties. The expense of any such bond shall be borne by the corporation. Such bonding may be waived by the Chairperson of the Screening Committee.
SECTION 4: All documents, including, but not limited to leases, sale of property, etc. must be signed by at least three (3) members of the Screening Committee, one of whom will be the Chairperson, the Secretary, or the Treasurer.
ARTICLE IX
EXEMPT ACTIVITIES
Notwithstanding any other provisions of these bylaws, no member, Screening Committee member, officer, employee, or representative of this Association shall take any action or carry on any activity by or on behalf of the Association not permitted to be taken or carried on by organizations exempt under Section 501(c)(3) of the Internal Revenue Code and its Regulations as they now exist or as they may hereafter be amended.
ARTICLE X
EARNINGS AND ASSETS
SECTION 1: No part of the net earnings of the corporation shall insure to the benefit of or be distributable to its members, Screening Committee, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in the Certificate of Incorporation.
SECTION 2: Upon the dissolution of this corporation, its assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code, or a corresponding section of any future federal tax code or shall be distributed to the Federal Government or to a State, County or local government for the public purpose. Any such assets not disposed of shall be disposed by the Superior Court of New Jersey, in the vicinage in which the principal exists or to such organization or organizations as the said court shall determine, which are organized and operated exclusively for such purposes.
SECTION 3: All Screening Committee members of the Association shall be deemed to have expressly consented and agreed upon the distribution of all corporate assets and earnings in accordance with this Article, whether it be in the normal course of business or upon dissolution or winding up of the corporation.
ARTICLE XI
AMENDMENTS
SECTION 1: A regular or special meeting shall be convened by the Screening Committee for the purpose of amending these bylaws.
SECTION 2: All members in good standing may cast one (1) vote on the proposed amendment(s).
SECTION 3: These bylaws may be amended by a two-thirds vote of members present and voting at a regular or special meeting designated in Article XI, Section 1, of these bylaws.
ARTICLE XII
FORCE AND EFFECT OF BYLAWS
These bylaws are subject to the provisions of the New Jersey Non-Profit Corporation Act (“the ACT”), the Certificate of Incorporation for this corporation, and Section 501(c)(3) of the Internal Revenue Code, its regulations and any other related provisions of the Internal Revenue Code (“the Code”), as they may be amended from time to time. If any provision in these bylaws is inconsistent with provisions in the Act, Certificate of Incorporation, or the Code shall govern to the extent of inconsistency.
ARTICLE XIII
RULES OF ORDER
The meetings of the corporation shall be governed by Robert’s Rules of Order, which shall be the authority for all questions of procedure at any regular or Screening Committee meeting.
Revised and Adopted
__________________________________________ Screening Committee Chairman
__________________________________________ Secretary
__________________________________________ Treasurer
Date: August 11, 2014